{"id":17624,"date":"2024-05-16T12:11:09","date_gmt":"2024-05-16T10:11:09","guid":{"rendered":"https:\/\/eunice-university.eu\/?p=17624"},"modified":"2024-07-22T10:39:19","modified_gmt":"2024-07-22T08:39:19","slug":"open-position-administrative-assistant","status":"publish","type":"post","link":"https:\/\/eunice-university.eu\/pl\/open-position-administrative-assistant\/","title":{"rendered":"Job: Administrative Assistant (EUNICE AISBL)"},"content":{"rendered":"[vc_row type=&#8221;in_container&#8221; full_screen_row_position=&#8221;middle&#8221; column_margin=&#8221;default&#8221; column_direction=&#8221;default&#8221; column_direction_tablet=&#8221;default&#8221; column_direction_phone=&#8221;default&#8221; scene_position=&#8221;center&#8221; text_color=&#8221;dark&#8221; text_align=&#8221;left&#8221; row_border_radius=&#8221;none&#8221; row_border_radius_applies=&#8221;bg&#8221; overflow=&#8221;visible&#8221; overlay_strength=&#8221;0.3&#8243; gradient_direction=&#8221;left_to_right&#8221; shape_divider_position=&#8221;bottom&#8221; bg_image_animation=&#8221;none&#8221;][vc_column column_padding=&#8221;no-extra-padding&#8221; column_padding_tablet=&#8221;inherit&#8221; column_padding_phone=&#8221;inherit&#8221; column_padding_position=&#8221;all&#8221; column_element_direction_desktop=&#8221;default&#8221; column_element_spacing=&#8221;default&#8221; desktop_text_alignment=&#8221;default&#8221; tablet_text_alignment=&#8221;default&#8221; phone_text_alignment=&#8221;default&#8221; background_color_opacity=&#8221;1&#8243; background_hover_color_opacity=&#8221;1&#8243; column_backdrop_filter=&#8221;none&#8221; column_shadow=&#8221;none&#8221; column_border_radius=&#8221;none&#8221; column_link_target=&#8221;_self&#8221; column_position=&#8221;default&#8221; gradient_direction=&#8221;left_to_right&#8221; overlay_strength=&#8221;0.3&#8243; width=&#8221;1\/1&#8243; tablet_width_inherit=&#8221;default&#8221; animation_type=&#8221;default&#8221; bg_image_animation=&#8221;none&#8221; border_type=&#8221;simple&#8221; column_border_width=&#8221;none&#8221; column_border_style=&#8221;solid&#8221;][vc_column_text css=&#8221;&#8221; text_direction=&#8221;default&#8221;]EUNICE, the <strong>European University for Customised Education<\/strong>, is seeking an administrative assistant (at EUNICE AISBL office located in Mons, Belgium) to provide administrative support to the Secretary General.<\/p>\n<h3 style=\"text-align: center\">Join us and support the Secretary General to open the way towards the future of European education and research!<\/h3>\n[\/vc_column_text][vc_row_inner column_margin=&#8221;default&#8221; column_direction=&#8221;default&#8221; column_direction_tablet=&#8221;default&#8221; column_direction_phone=&#8221;default&#8221; text_align=&#8221;left&#8221; row_position=&#8221;default&#8221; row_position_tablet=&#8221;inherit&#8221; row_position_phone=&#8221;inherit&#8221; overflow=&#8221;visible&#8221; pointer_events=&#8221;all&#8221; css=&#8221;.vc_custom_1715854845412{padding: 2% !important;background-color: #e8e8e8 !important;}&#8221;][vc_column_inner column_padding=&#8221;no-extra-padding&#8221; column_padding_tablet=&#8221;inherit&#8221; column_padding_phone=&#8221;inherit&#8221; column_padding_position=&#8221;all&#8221; column_element_direction_desktop=&#8221;default&#8221; column_element_spacing=&#8221;default&#8221; desktop_text_alignment=&#8221;default&#8221; tablet_text_alignment=&#8221;default&#8221; phone_text_alignment=&#8221;default&#8221; background_color_opacity=&#8221;1&#8243; background_hover_color_opacity=&#8221;1&#8243; column_backdrop_filter=&#8221;none&#8221; column_shadow=&#8221;none&#8221; column_border_radius=&#8221;none&#8221; column_link_target=&#8221;_self&#8221; overflow=&#8221;visible&#8221; gradient_direction=&#8221;left_to_right&#8221; overlay_strength=&#8221;0.3&#8243; width=&#8221;1\/1&#8243; tablet_width_inherit=&#8221;default&#8221; animation_type=&#8221;default&#8221; bg_image_animation=&#8221;none&#8221; border_type=&#8221;simple&#8221; column_border_width=&#8221;none&#8221; column_border_style=&#8221;solid&#8221;][vc_column_text css=&#8221;&#8221; text_direction=&#8221;default&#8221;]\n<ul>\n<li><strong>Type<\/strong> of employment: Full-time (38h\/per week) job contract.<\/li>\n<li><strong>Duration<\/strong>: first contract: until December 31, 2024 with the possibility of extension to October 31, 2027.<\/li>\n<li><strong>Location<\/strong>: Mons, Belgium (up to 2 days\/per week of remote work)<\/li>\n<li><strong>Send your application in English<\/strong> to the following e-mail address: <span style=\"color: #3366ff\"><a style=\"color: #3366ff\" href=\"mailto:sg@eunice-university.eu\">sg@eunice-university.eu<\/a><\/span>\n<ul>\n<li>Up to <strong>date CV<\/strong>, reflecting your experience<\/li>\n<li>Application letter, outlining your motivations for the position and describing your strengths as a candidate<\/li>\n<\/ul>\n<\/li>\n<li><strong>Deadline<\/strong> for application: June 10, 2024<\/li>\n<li><strong>Start date<\/strong> of employment: September 1, 2024 (the latest)<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row type=&#8221;in_container&#8221; full_screen_row_position=&#8221;middle&#8221; column_margin=&#8221;default&#8221; column_direction=&#8221;default&#8221; column_direction_tablet=&#8221;default&#8221; column_direction_phone=&#8221;default&#8221; scene_position=&#8221;center&#8221; text_color=&#8221;dark&#8221; text_align=&#8221;left&#8221; row_border_radius=&#8221;none&#8221; row_border_radius_applies=&#8221;bg&#8221; overflow=&#8221;visible&#8221; overlay_strength=&#8221;0.3&#8243; gradient_direction=&#8221;left_to_right&#8221; shape_divider_position=&#8221;bottom&#8221; bg_image_animation=&#8221;none&#8221;][vc_column column_padding=&#8221;no-extra-padding&#8221; column_padding_tablet=&#8221;inherit&#8221; column_padding_phone=&#8221;inherit&#8221; column_padding_position=&#8221;all&#8221; column_element_direction_desktop=&#8221;default&#8221; column_element_spacing=&#8221;default&#8221; desktop_text_alignment=&#8221;default&#8221; tablet_text_alignment=&#8221;default&#8221; phone_text_alignment=&#8221;default&#8221; background_color_opacity=&#8221;1&#8243; background_hover_color_opacity=&#8221;1&#8243; column_backdrop_filter=&#8221;none&#8221; column_shadow=&#8221;none&#8221; column_border_radius=&#8221;none&#8221; column_link_target=&#8221;_self&#8221; column_position=&#8221;default&#8221; gradient_direction=&#8221;left_to_right&#8221; overlay_strength=&#8221;0.3&#8243; width=&#8221;1\/1&#8243; tablet_width_inherit=&#8221;default&#8221; animation_type=&#8221;default&#8221; bg_image_animation=&#8221;none&#8221; border_type=&#8221;simple&#8221; column_border_width=&#8221;none&#8221; column_border_style=&#8221;solid&#8221;][vc_column_text css=&#8221;&#8221; text_direction=&#8221;default&#8221;]<strong>THE ROLE IN DETAIL<\/strong><\/p>\n<p>The General Secretariat ensures the smooth running of EUNICE AISBL association&#8217;s activities and the administrative assistant would support the Secretary General in all administrative, financial and organizational matters.<\/p>\n<p><strong>Specific responsibilities<\/strong> would include:<\/p>\n<ul>\n<li>Supporting the Secretary General in all administrative, organizational and financial tasks,<\/li>\n<li>Managing the budget of the association in close collaboration with the tax consultant of the association, continuous monitoring of expenses,<\/li>\n<li>Processing and managing invoices and payments,<\/li>\n<li>Handling basic HR procedures, e.g. managing HR-related documentation in close collaboration with the payroll advisors in Belgium and Poland,<\/li>\n<li>Active support to the Secretary General, the association committees (Board of Directors and General Assembly) and the association organization in all daily organizational processes,<\/li>\n<li>Scheduling, planning, and organizational preparation of association board meetings,<\/li>\n<li>Meeting minutes taking and dissemination to different association boards,<\/li>\n<li>Reporting and following up after meetings,<\/li>\n<li>Online and onsite event planning,<\/li>\n<li>Travel planning for the Secretary General, including the management of travel expenses reports<\/li>\n<li>Purchasing office equipment and materials for the General Secretariat,<\/li>\n<li>Regular cooperation with bank, tax consultants, legal advisor, social secretariat and other supporting companies<\/li>\n<li>Handling all correspondence and communication in English.<\/li>\n<\/ul>\n[\/vc_column_text][divider line_type=&#8221;Full Width Line&#8221; line_thickness=&#8221;2&#8243; divider_color=&#8221;extra-color-gradient-2&#8243; animate=&#8221;yes&#8221; custom_height=&#8221;65&#8243;][vc_column_text css=&#8221;&#8221; text_direction=&#8221;default&#8221;]\n<p style=\"padding-left: 40px\"><strong>REQUIRED QUALIFICATIONS<\/strong><\/p>\n<p style=\"padding-left: 160px\">&#8211; At least a Bachelor\u2019s degree holder<br \/>\n&#8211; Excellent command of French and English, knowledge of another language of the association will be an advantage<br \/>\n&#8211; Strong organizational and communication skills<br \/>\n&#8211; Accounting\/bookkeeping\/archive skills<br \/>\n&#8211; Ability to work in international team<br \/>\n&#8211; Ability to multitask and work under time pressure<br \/>\n&#8211; Proficient in IT tools (e.g. MS Office, Teams, Zoom, Canva)<br \/>\n&#8211; Prior experience in similar positions would be an asset<\/p>\n[\/vc_column_text][divider line_type=&#8221;Full Width Line&#8221; line_thickness=&#8221;2&#8243; divider_color=&#8221;extra-color-gradient-2&#8243; animate=&#8221;yes&#8221; custom_height=&#8221;65&#8243;][vc_column_text css=&#8221;&#8221; text_direction=&#8221;default&#8221;]<strong>WHAT DO WE OFFER<\/strong><\/p>\n<ul>\n<li>Full-time job contract<\/li>\n<li>Work in European transnational strategic association<\/li>\n<li>2 days\/per week of remote work<\/li>\n<li>Meal vouchers<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=&#8221;in_container&#8221; full_screen_row_position=&#8221;middle&#8221; column_margin=&#8221;default&#8221; column_direction=&#8221;default&#8221; column_direction_tablet=&#8221;default&#8221; column_direction_phone=&#8221;default&#8221; scene_position=&#8221;center&#8221; text_color=&#8221;dark&#8221; text_align=&#8221;left&#8221; row_border_radius=&#8221;none&#8221; row_border_radius_applies=&#8221;bg&#8221; overflow=&#8221;visible&#8221; overlay_strength=&#8221;0.3&#8243; gradient_direction=&#8221;left_to_right&#8221; shape_divider_position=&#8221;bottom&#8221; bg_image_animation=&#8221;none&#8221;][vc_column column_padding=&#8221;no-extra-padding&#8221; 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