Objectives of the tool

The “Student Activities Toolbox” serves to simplify the planning processes of activities for international students.

• Reduced training period for new employees through better transfer and documentation of existing knowledge.
• Processes are simple and standardised, allowing resources to be used efficiently.
• Further development of support concepts based on documented experiences.
  Concepts can be adopted by other units and if necessary modified to suit their own needs.
• Digital tools to make administrative processes simple and align with the needs of the international target group (simple, intuitive, online)
• Taking integration activities to a new higher level and give them more significance in the internationalization process
• International transferability of the Tool Box and thus the creation of a transnational knowledge base

How does the tool work?

The fillable PDF forms are designed for planning activities for international students, but can also be used for other events such as team days, delegation meetings and staff weeks. The forms can be completed using any PDF reader. The fonts and sizes are already saved in the document. To complete the document, you must enter your data in the prepared grey fields. Note the type of fields. You can distinguish between dates, amounts in figures and a simple title block. The placeholders for photos are marked with an icon. If you click on the icon, an information box will appear where you can select a picture. When you have completed all the fields, save the file.

The following section outlines the use of these forms:

1. Record the dates and experiences of events and excursions already undertaken in the activity profiles.
2. Create a cover page and fill in the tables of contents by category.
3. Assemble the forms into an editable booklet.
4. Choose from the repertoire for the next trips and adapt them.
5. Use the calendar to keep track of upcoming events.

Use the information sheet to collect all important information about each excursion and distribute it to the participants.

What does the tool contain?

The toolbox consists of various templates that are available as pdf forms. The activity profiles will be used to create an editable booklet containing a compilation of all the trips and events that have already taken place. For a better orientation, the activities will be divided into three different categories: Short, day and multi-day trips. Each category will have its own profile with a table of contents. The Categories differ from each other by colouring. In addition to the activity profiles, templates are available for an event calendar, an information sheet, a list of participants and a check list.