EUNICE, the European University for Customised Education, is seeking an administrative assistant (at EUNICE AISBL office located in Mons, Belgium) to provide administrative support to the Secretary General.
Join us and support the Secretary General to open the way towards the future of European education and research!
- Type of employment: Full-time (38h/per week) job contract.
- Duration: first contract: until December 31, 2024 with the possibility of extension to October 31, 2027.
- Location: Mons, Belgium (up to 2 days/per week of remote work)
- Send your application in English to the following e-mail address: sg@eunice-university.eu
- Up to date CV, reflecting your experience
- Application letter, outlining your motivations for the position and describing your strengths as a candidate
- Deadline for application: June 10, 2024
- Start date of employment: September 1, 2024 (the latest)
THE ROLE IN DETAIL
The General Secretariat ensures the smooth running of EUNICE AISBL association’s activities and the administrative assistant would support the Secretary General in all administrative, financial and organizational matters.
Specific responsibilities would include:
- Supporting the Secretary General in all administrative, organizational and financial tasks,
- Managing the budget of the association in close collaboration with the tax consultant of the association, continuous monitoring of expenses,
- Processing and managing invoices and payments,
- Handling basic HR procedures, e.g. managing HR-related documentation in close collaboration with the payroll advisors in Belgium and Poland,
- Active support to the Secretary General, the association committees (Board of Directors and General Assembly) and the association organization in all daily organizational processes,
- Scheduling, planning, and organizational preparation of association board meetings,
- Meeting minutes taking and dissemination to different association boards,
- Reporting and following up after meetings,
- Online and onsite event planning,
- Travel planning for the Secretary General, including the management of travel expenses reports
- Purchasing office equipment and materials for the General Secretariat,
- Regular cooperation with bank, tax consultants, legal advisor, social secretariat and other supporting companies
- Handling all correspondence and communication in English.
REQUIRED QUALIFICATIONS
– At least a Bachelor’s degree holder
– Excellent command of French and English, knowledge of another language of the association will be an advantage
– Strong organizational and communication skills
– Accounting/bookkeeping/archive skills
– Ability to work in international team
– Ability to multitask and work under time pressure
– Proficient in IT tools (e.g. MS Office, Teams, Zoom, Canva)
– Prior experience in similar positions would be an asset
WHAT DO WE OFFER
- Full-time job contract
- Work in European transnational strategic association
- 2 days/per week of remote work
- Meal vouchers
